There are certain responsibilities that are handled by individual Parish Councillors or by a Working Group of Councillors, but in all these duties they report to and are responsible to the Parish Council as a whole.

Table of Contents

Rep. to the Reading Room Management Committee

The Reading Room has two sets of trustees:

  • the holding or custodian trustees – this is the Parish Council
  • the managing charity trustees – this is the Management Committee

The Reading Room Management Committee is responsible for the day-to-day management of the Reading Room. The Management Committee meets at least twice a year and the AGM is normally held in February. The Councillor Representative on the Management Committee acts as the liaison between the two sets of trustees, and attends the committee meetings so as to have a full knowledge of committee business, the financial situation, major developments. The Representative may choose to have an active role in the day-to-day business of the Committee. This role affords you the opportunity to express your thoughts and ideas on how we can continue to successfully manage this vital village asset.

Transport

Members of the Transport working group will:

  • Organise speed watch sessions and the use of the MVAS sign
  • Analyse and data collected
  • Collate any traffic information that is collected for planning applications or other purposes
  • Attend A428 and East West Rail consultation meetings
  • Draft responses to transport-related matters and decision-making.

Playing Field Manager

The Playing Field behind the Reading Room is an important village asset, and is home to a children’s playground and to the new Multi-Use Games Area (MUGA).

  • Draw up monthly rota for emptying of bins on the Playing Field.
  • Ensure that all Councillors on rota check play equipment.

Tree warden

Some trees in the village are on land belonging to the Parish Council, and we have to keep an eye on them. We also offer advice to others. So the duty of the Tree manager include being:

  • The point of contact for parishioners to obtain advice regarding procedures and permissions required for tree work in the Parish, especially in the conservation area of the village.
  • The liaison with contractors who perform the annual inspection of Parish trees.
  • The liaison with tree surgeons providing quotations or carrying out work on Parish trees.
  • The in-house expert when planning applications involving tree works come before the Parish Council.

Cemetery manager

The Parish Council owns the village cemetary, which acually lies just beyond the churchyard in the neighbouring village of Little Gransden. The work of the Cemetery Manage includes

  • Emptying the council-provided bin in the cemetery.
  • Monitoring the status of the cemetery and its boundaries.
  • Performing minor remedial work and arranging for other remedial work as needed.
  • Discussions with a nearby landowner regarding the gift of additional land.

Communications officer

The Communications Officer is:

  • Responsible for the website, which by law must contain copies of various financial documents, announcements of meetings, minutes of meetings etc.
  • Responsible that personal information on the website, and gather by forms is protected, and the whole website is accessible to the standards drawn up by the Data Protection Officer and agreed in Council.

Data Protection Officer

The DPO is responsible for setting the policies for which all data handled by the Parish Council – not just the website, but also information such as personnel data held on employees, communications with parishoners and suppliers and information gathered in surveys – is held, processed and archived in an appropriate manner.